Role purpose and key responsibilities

The office Associate will organize and coordinate office administration and procedures, to ensure organizational effectiveness, efficiency, and safety. Our office Associate is responsible for developing intra-office communication protocols, streamlining administrative procedures and inventory control.

The office Associate will be responsible for the office front desk and will welcome and guide our visitors. He/she will be responsible for travel and visa arrangements, organizing several meetings and events and ensuring the the office supply inventory is always up to date. Office Associate is our point of contact for mailing, shipping, inventory, and official documentation databases.

The selected person will also support actively our legal department by ensuring effective administrative information and assistance for the full legal team. He/she will be responsible of managing original documentation, obtaining official information from other organizations, officials, and agencies. Office Associate will prepare promissory notes and assisst in general legal administration related tasks, including AML / KYC related basic requests.


Job requirements

We are looking for energetic office associate / office administration professional who doesn’t mind wearing multiple hats. The selected person should have a basic commercial, secretarial (or similar) education and at least 2 – 3 years of experience in managing similar tasks in the international company.

Incofin operates globally so we expect that the selected person will be fully fluent in Dutch, French and English, both in written and verbal. Previous experience in handling a wide range of administrative and executive support related tasks and able to work independently would be highly appreciated. Successful candidate would be also well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

The ideal candidate has a strong commitment to social and environmental objectives, is passionate about impact investing, is entrepreneurial, practical, result-oriented and generous. International experience is an advantage. The position is permanent, full time role and located in Wilrijk, Antwerp.


Our offer

We can offer you a great working environment in a strongly mission and purpose driven organization with highly professional and motivated colleagues. At Incofin, parallel to an market level salary and family-friendly benefits, we also reward employees based on their commitment and performance. As Incofin team member, you will have our full support for professional growth, and we continuously seek different ways to support our employees in finding a good work-life balance.


How to apply

Incofin is an equal opportunity employer. We are looking to hire the best people with the best experience and team fit. We also want to offer all candidates the best possible recruitment experience, including a neutral assessment of the skills and competencies. Therefore, we kindly ask you not to include any personal details to your CV and motivation letter, such as picture, age, gender, or marital status. For more information about Incofin, please click:

Please send your CV and motivation letter with your salary request in English to: latest by September 22, 2021.

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