The position is for maximum one-month, full-time role and located in Wilrijk, Antwerp.

Role purpose and key responsibilities

Office Associate will organize and coordinate office administration and procedures, to ensure organizational effectiveness, efficiency, and safety during the summer holiday period. Summer Office Associate is our point of contact for mailing, shipping, inventory, and official documentation databases. Summer Office Associate is responsible for scheduling and coordinating on-site and off-site meetings, booking meeting rooms, teleconferences, drafting agendas, preparing materials, and assisting the Antwerp office team members in various tasks. Office Associate will assist in travel and visa arrangements, organizing meetings and events and ensuring the office supply inventory is always up to date. The selected person will also support our legal department in various activities

Job requirements

We are looking for energetic office associate / office administration person who doesn’t mind wearing multiple hats. The selected person should have a basic commercial, secretarial (or similar) education and at least some similar previous experience (position is suitable also for a “jobstudent”). Incofin operates globally so we expect that the selected person will be fluent in Dutch and English and preferably also able to communicate in French.  Successful candidate would be well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.

Our offer

We can offer you a great working environment in a strongly mission and purpose driven organization with highly professional and motivated colleagues. As Incofin team member, you will have our full support for professional growth, and we continuously seek different ways to support our employees in finding a good work-life balance.

How to apply

Incofin is an equal opportunity employer. We are looking to hire the best people with the best experience and team fit. We also want to offer all candidates the best possible recruitment experience, including a neutral assessment of the skills and competencies. Therefore, we kindly ask you not to include any personal details to your CV and motivation letter, such as picture, age, gender, or marital status. For more information about Incofin, please click: Please send your CV and motivation letter with your salary request in English to: latest by June 31, 2022.

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